ERPstuff - Oracle EBS Community

hi
i have entered an expense report in to the system but after running the program of export i am not able to see my expense report in the invoice work bench, i m using R12 ver

Too little information to troubleshoot. Did all the import program run fine? Have you done the required approvals?

Hi Mr. Khan,

At first you check whether "Expense report export" concurrent program normally completed or not. If it is completed with error, then check from the log what type of error it is generating. From the nature of error one can find out what is the reason & can take corrective action. I am trying to point out some probable reason for not generating the invoice in payable for expense report:

1) Method of Supplier No. generation selected in Payable System set up Option. If "Manual" is selected then you have to create a Employee Type supplier first in Supplier entry page.

2) In payable option expense report tab create automatic suppler for employee has to be checked.

These are some hits, knowing exactly what type of error you are facing, exact solution can be provided.

Thanks
Suvrendu

thanks suvrendubose
yah concurrent manager end up as complete
method of suplier no generation is automatic but as i have entered the expense report of employee the check is enable for create supplier as employee and approval hierachy is diabled i mean u can pay invoice withoud approving it....Is approval of expense report is required?

check out any possible profile option?

[:p]) As part of the functional design for R12, only users who have access to
the function POS_HT_SP_EMP_SUPPLIER Can create/update employee
suppliers.By default the creation and update of employee suppliers is disable.the customer needs to implement a few steps to grant access to it.
what to do?
Include the function POS_HT_SP_EMP_SUPPLIER with the grant flag
checked in the menu of the customized responsibility in the System Admin module .

Query the menu in system admin module.

Navigation-- Application>>Menu
Menu of Ap:AP_NAVIGATE_GUI
assign the function to it.

2) Assign the Default Payment Method

Payables.

Setup--Payment--Payment Administrator-- Oracle PAyments set up
Payment Method Defaulting Rules..

Otherwise What you do is The Employee Supplier shall be created.
Assign the Payment method Check.

then again submit Expense Report Export Program

Then Successfully Expense Report Shall be created In the Invoice Workbench.

It is not necessary to Approve Expense Report in Payables.

Approval is required when Expense Report is imported from IExpenses and Oracle Projects.

thanks alot rajasekhar....let me go through this i will let you know...
Once again thanks alot

hi rajasekhar
i have attached the menu function with the main navigation GUI12 and then check the payment method of the emplyee as "Check" even though by entering the expense report and then processing the program of expense report export with its required parameter which is ended as complete i did not find the require expense report in the invoice workbench..what i should do now i have checked it out in the metalink for any expected error launched before but in vain.

khan

there are many points to be noted for expense report

1. provide the payment terms in the payable options expense report.

2. Enable Automatically Employee as a Supplier option at expense report.

3. if the employee is created as a supplier then seach the supplier
and assign some payment method option i.e check etc

4. the control payable period should be open.

5. provide the employee reimbursement address at financial options
Hr tab.

6. When you create employee in hr module assign the employee address.

7. know submit expense export program
once you have done all this then expense report is created.

note: In R12 what is happening it is not showing any output .
Directly go and inquire in the invoice workbench.

rajasekhar.

thanks rajasekhar for ur immediate reply
as the application is down due to back up so i can not tell u the axact option even though i have some thing to discuss
1-if the payment term is not there in the financial options,at the time of entering the data in the expense report template it would not be saved as it is mendatory field.
2-Automatic Employee as a Supplier option at expense report is enable.
3-payment method option i.e check is enable as i have told u earlier.
4-payable period is open.
regarding 5 and 6 i am not sure but one thing if we have HR module fully operational even then we have to enter employee site as like of supplier for every sort of payment or it will default from HR module.
once gain thanks alot.

Thanks alot the issue is now resolved.once again thanks alot rajasekhar
God Bless u
Bye

hi
if it is not creating employee as supplier then what we have to do as in concurrent log file system is fectching correctly but it is creating employee as supplier