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Why a batch needed to enter a journal
Posted: Sat Apr 28, 2007 12:05 pm
by iliasachhab1
Can anybody explain Why a batch needed to enter a journal ? Infact , a journal can be entered without creating a batch (in other accounting packages).But we see that in "Oracle financial " , a batch is a must in order to enter a journal. what is the benefit of creating a batch before journal entry ?
Posted: Mon Apr 30, 2007 9:32 am
by anu_uma
Hi,
It is not necessary in all the cases to create a batch for entering Journals.
U can enter Journals Directly without a Batch by clicking on New Journal in GL.
Batch is used for identification purpose
Thanks,
Posted: Mon Apr 30, 2007 9:36 am
by admin
But even if you will create Journal Directly Oracle will assign a batch name automatically in GL. This is because Oracle posting is batch wise. thanks
Posted: Mon Apr 30, 2007 11:01 am
by iliasachhab1
Thanks for the reply ! I am new to financial and appreciate the help available in this forum.
Yes, I know that if we do not create a batch and directly start creating journal, then oracle will internally assign a batch number.But the big question is why is oracle financial doing this extra work of creating batches ? why not oracle manages with only two tables "Gl_header" & "Gl_lines " ? why does oracle bring another table"gl_batches" into work ? How a does a batch helps identifying journal ? I may be asking a very basic question .Can anybody clarify this to me ?
Posted: Wed May 02, 2007 2:26 am
by admin
It helps to group transactions like if a user is entering journals all the day so better to group those into one as you will get a control total and for verification/reconciliation it will help. So for this you need to have table of batches. thanks
Posted: Fri May 04, 2007 2:35 am
by karthikeyanp1981
i can give you a scnenario :
Assume there are 10 end users whose only job is to enter journals and posting will be done by thier supervisors . To have a better control on each and every person, we can create 10 Journal batches and ask each one to enter thier journals in thier respective batches, so that they can be held responsible for any errors in latter state ! It will provide a better control.
Posted: Fri May 04, 2007 3:38 am
by muthyala
U can enter the batch journals it will reduce the size. If u enters with out journals Batch it will take more space
Ex:
We are entering the 24 journal without Journals Batch it will take 24+24
But if enter journal Batch it will Take 24+1 (1 Batch)
Rgds
Muthyala